Office Upgrade: Home To Business

how to upgrade from office home and student to business

Upgrading from Office Home and Student to Business can be done by purchasing a Microsoft 365 subscription or the newest one-time purchase version. The Microsoft website outlines the steps to upgrade, which include backing up important files, checking system requirements, and uninstalling any previous versions. The upgrade will provide access to additional features such as Outlook, Access, Publisher, and Skype for Business, which can improve productivity and streamline work processes. It is important to note that the upgrade may cost extra, and users should check the pricing details on the Microsoft website.

Characteristics Values
Number of users Up to 300 users can be added to the same business account
Intended use Business use
Sign-in method User ID, also known as a work or school account
Email access Microsoft 365 for business account
File storage OneDrive for business
Email options Outlook
Templates Branded templates in Word, Excel, and PowerPoint
Scheduling Customers can schedule appointments online
Calendar Shared calendars across employees
Security Advanced security
Migration Migrate Outlook, OneDrive, and OneNote files to Microsoft 365 for business
Subscription options Microsoft 365 Business Basic, Microsoft 365 Business Standard, Microsoft 365 Business Premium, Microsoft 365 Apps for business


Check system requirements

Checking your system requirements is an important step to ensure your device can handle the new software and avoid issues. Here are the steps to check your system requirements when upgrading from Microsoft Office Home and Student to Business:

  • Check the operating system compatibility: Ensure that your device meets the minimum requirements for the operating system. For example, for Office Home & Student 2021, you need Windows 10 or Windows 11 for PC, and for Mac, you need the three most recent versions of macOS.
  • Check processor speed and memory: Make sure your computer's processor speed and memory meet the minimum requirements. For instance, for Office Home & Student 2021, you need a 1.1 GHz or faster processor with 2 cores for PC, and an Intel processor for Mac.
  • Ensure there is enough storage space: Check if your device has sufficient available disk space. For instance, Office Home & Student 2021 requires 4 GB of available disk space for PC and 10 GB for Mac.
  • Review the graphic card requirements: Verify that your device meets the graphic card requirements, if applicable. For example, for Office Home & Student 2021, you need DirectX 10 graphics card for graphics hardware acceleration on a PC.
  • Check for a reliable internet connection: A stable internet connection is necessary for downloading and installing the software.

It is important to note that Microsoft may periodically update their system requirements, so it is recommended to visit their website or contact their support team for the most up-to-date information.

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Back up important files

Backing up important files is essential to avoid losing them in the event of a computer problem or hard disk crash. Here are some detailed instructions on how to back up your important files:

Identify the Files to Back Up:

Start by identifying the files that are most important to you and that you want to ensure are backed up. This includes personal files such as home videos, photos, music, and important documents. You can also back up your operating system, programs, and other settings, although these are not necessary as they can always be reinstalled or reset.

Choose a Backup Method:

There are several ways to back up your files, and it is recommended to use multiple methods for added security. Here are some common backup methods:

  • External Hard Drive: This is a fast, easy, and secure way to back up your files. Simply connect the external drive to your computer and copy the files over.
  • Online Backup Service: Use a service like Backblaze, IDrive, or Carbonite to back up your files to a remote server over the internet. These services usually come with a small monthly fee and automatically back up your files in the background.
  • Cloud Storage Service: Store your files on cloud services like Dropbox, Google Drive, or Microsoft OneDrive. These services sync your files across multiple devices and offer a limited amount of free storage space.
  • Network-Attached Storage (NAS): A NAS device allows you to back up multiple devices to one central location on your local network, and it can also be used for media streaming and other features.

Set Up Your Backup:

Once you've chosen your backup method(s), it's time to set up your backup:

  • For External Hard Drives: Ensure your external drive has sufficient capacity or is larger than the internal drive you're backing up. Connect it to your computer, then use your operating system's built-in backup features to select the files and folders you want to back up. You can also use third-party backup software for more advanced options.
  • For Online Backup Services and Cloud Storage: Sign up for an account with your chosen service and install any necessary software. Select the files and folders you want to back up, and the software will automatically sync and back up your files to the cloud.
  • For NAS Devices: Connect the NAS device to your local network and follow the device's instructions to set up your backup.

Automate and Maintain Your Backup:

To ensure your backups are always up to date, consider automating the process:

  • For External Hard Drives: Leave the drive connected to your computer, and use the backup software to schedule regular backups.
  • For Online Backup Services and Cloud Storage: These services typically run in the background and automatically back up your files whenever changes are detected.
  • For NAS Devices: Depending on the device, you may be able to schedule automatic backups or use features like media streaming.

Remember to regularly review and update your backups as needed. It's also a good idea to have multiple backup methods, including both onsite and offsite backups, for added security and peace of mind.


Uninstall previous versions

To uninstall previous versions of Microsoft Office, follow these steps:

For Windows:

  • Open the Control Panel on your computer.
  • Click on "Programs" or "Programs and Features".
  • Locate Microsoft Office in the list of installed programs.
  • Right-click on it and select "Uninstall".
  • Follow any prompts that appear when you are asked to confirm the uninstallation.
  • Restart your computer to finalize the process.

For Mac:

Uninstalling Microsoft Office on a Mac is different from the process for Windows. Here are the general steps:

  • Open the Applications folder on your Mac.
  • Locate and select the Microsoft Office folder.
  • Open the Office folder and find the “Uninstall Office” application.
  • Double-click on the "Uninstall Office" application and follow the prompts to remove Microsoft Office from your Mac.

Additional Tips:

  • Before uninstalling, back up important files to safeguard your data in case something goes wrong during the uninstallation or subsequent installation of a new version.
  • Check the system requirements for the new version of Microsoft Office to ensure your computer meets them for a smooth transition.
  • Some versions of Microsoft Office come with an uninstaller tool for complete removal. If the Control Panel method doesn’t work, try using this tool.
  • If you have a Microsoft 365 subscription, you can uninstall Microsoft 365 by going to the Control Panel, selecting "Programs" or "Programs and Features", selecting your Microsoft 365 product, and choosing "Uninstall".


Purchase a Microsoft 365 subscription

To purchase a Microsoft 365 subscription, you can follow these steps:

First, go to the Microsoft Store website. From there, you can click on "Software & Apps" and select "Office" from the drop-down menu. You will then be able to choose from the different Office options available.

The three standard options for purchase are:

  • Office 365 Home: Supports up to five computer installs and five mobile installs. Priced at $99.99/year or $9.99/month.
  • Office 365 Personal: Supports one computer install and one mobile install. Priced at $69.99/year or $6.99/month.
  • Office Home & Student 2016 (PC or Mac): Supports one computer install. Priced at $149 as a one-time payment.

Once you have selected your preferred option, click on "Buy and Download Now". You will then be asked to enter your email password to confirm your purchase. After that, you can enter your payment information and click on "Place Order".

Alternatively, if you already have a Microsoft 365 subscription, you can simply install it by going to the Microsoft Office website and signing in with your Microsoft account.


Install Microsoft 365

To install Microsoft 365, you must first purchase a subscription. You can do this by going to the Microsoft website and choosing the version of Office you want, then providing your payment information.

Once you have purchased a subscription, you can install Microsoft 365 by following these steps:

  • Go to the Microsoft 365 portal page and sign in to your Microsoft account.
  • Select "Install Office".
  • On the Microsoft 365 Home web page, select "Install Office" again.
  • On the "Download and Install Microsoft 365 Home" screen, select "Install".
  • Depending on your web browser, a prompt to "Run" or "Save" the downloaded file might appear. Select "Run".
  • Once the installation is complete, Microsoft 365 will be installed on your device.

You can install your Office subscription on as many devices as you want, but you can only be simultaneously signed in to Office on up to five devices.

Frequently asked questions

If you have a one-time purchase, non-subscription version of Office, you'll need to buy the latest version. You can purchase a Microsoft 365 subscription like Microsoft 365 Personal or Microsoft 365 Family, or the newest one-time purchase version.

Purchasing a Microsoft 365 subscription will grant you access to Office applications and other cloud services, including Teams, Exchange Online, and OneDrive. You will always have the latest features, security updates, and other improvements. You will also get 1TB of OneDrive storage, extra features with Office mobile apps, Skype minutes, and the option to install Office across multiple devices.


Click "Software & Apps".

Click an Office option (e.g. Office 365 Home, Office 365 Personal, or Office Home & Student 2016).

Enter your email password and payment information.

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